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Terms And Conditions

This is the Terms And Conditions describing the terms and conditions for the participation in an award show hosted by City Awards, application or other interactive services that are organized and/or owned by City Awards
This Terms And Conditions is intended to explain our terms and covers the following areas:
 
1. Terms of Partaking in Our Award Shows.
     1.1. Submitting
     1.2. Nominee Poster & Marketing
     1.3. Nomination Canceling
     1.4. Voting
2. What information is collected.
3. How collected information is used.
4. Event photos & videos
5. Categories Merger
6. Award Shows Merger

1. Terms of Partaking in our award shows

 

1.1. Submitting
 
The company reseves the right to reject any submission.

When submitting the user must be submitting their own details and must be over the age of 18 years old. In the event that the user is under the age of 18 they must have their parent or legal gardian complete the from on their behalf.

By submitting a nomination form the user gives the company the right to use any/all information and images contained within as described in section 2 & 3 

1.2. Nominee Poster & Marketing
 
The company creates a poster called the “Nominee Poster” for each submission that meets the quality threshold, this poster includes:

A. The name of the category he/she/they are nominated for.
B. The logo to the award show he/she/they are nominated for.
C. The photo he/she/they have submitted.
D. The unique code the voter must use when voting.
E. The short code the voter must send the SMS to.
F. The cost of each SMS.
G. The companies website.
 
The poster is sent via email to the email address submitted in high resolution of 2000x2000 pixels, the nominee/supporter/magazine/newspaper/management and/or any other individual/group/entity may not under any circumstance conceal any part of the nominee poster when posting/publishing and/or any other form of sharing, every element listed above 1 to 7 must be visible to the viewer at all times without limitations.
Under no circumstance may the person/company or entity be rewarded for sending any SMS.
The nominee and/or management may create new posters to share and encourage the supporters to vote, provided every element listed above A to G is clearly visible.

The nominee and/or their management is required to ensure anyone sharing the poster is aware of these requirements mentioned above.

The nominee will be held liable for any and all costs/fines occurred due to no compliance with the requirements mentioned above.

1.3. Nomination Canceling
 
The company reserves the right to cancel a nomination and/or nominations without explanation, the previously nominated individual/s, supporter/s, management/s and/or any other entity/individual will under no circumstance receive a refund in full or part for money spent on voting, marketing and/or any related cost that may have occurred before, during and after part taking in the award show.

The nominee has the right to cancel his/her nomination at any time, any votes received will be automatically forfeited, the previously nominated individual/s, supporter/s, management/s and/or any other entity/individual will under no circumstance receive a refund in full or part for money spent on voting, marketing and/or any related cost that may have occurred before, during and after part taking in the award show.
 
1.4. Voting

Voting is done via SMS to the short code 35029, each SMS costs R3.00 and FREE SMS’s. Bundles, Free/Promotional Airtime does not apply.

Under no circumstances without limitations will the company be liable to compensate/refund anyone, group, company and/or entity in full or part for voting.
 

2. What information is collected

 
City Awards Management (Pty) Ltd, the Site, application and/or interactive service uses in-house systems as well as outsourced service providers to capture users:
IP Address
Cell Phone Number
Location
Which page/s they visit
The duration of their visit
Number of visits
 
As well as any information and/or files without limitations that the user shares with the Site, Application and/or interactive service. 

This may include:
e-mail address/es 
Contact Number/s
Users Interests
Personal Information
Music
Photos
Location
Social Media details
and more...

3. How Collected Information Is Used
 

The company uses collected information to process your nomination and inform you of the nomination.

The company uses collected information to contact you to reply to inquiries/questions.
 
The company uses collected information to contact users to promote their own products/services as well as the products/services of our sponsors/clients through multiple ways such as:
A. E-mail
B. SMS
C. Whatsapp
D. Push Notifications
 
Information/files without limitations may be sold to other companies for marketing purposes.

The company reserves the right to edit information/files submitted without the  approval of the user.
 
The company reserves the right to publish and/or broadcast without limitations information/files collected (whether it be the original file or an edited version) on this Site, applications, social media accounts, Radio Stations, Magazines, functions and/or other interactive services.
 
The company reserves the right to refuse requests to remove or edit the publication and/or broadcast of this information/Files (whether it be the original file or an edited version).
Last Update: January 2021
For inquiries please contact us on
info@cityawards.co.za

4. Event Photos & Videos

 

By attending any of our events you acknowlege the company has full ownership without limitations of any videos or photos taken before, during and/or after the event. 

The company reserves the right to publish/broadcast the video/photo content (Whether it be the original or an edited version) without compensation for any form of featuring in the content.

The company reseves the right to refuse any request to remove content that has been posted/broadcased on social media, website, mobile application, and/or other platforms.

 

 

Definitions:

- City Awards (Also refered to as "the company")

5. Category Merger

 

In the event that a category does not receive enough submissions that meet a quality threshold by the closing date stated on the specific award show page (www.cityawards.co.za/areacode), the company reserves the right to:

A. Move all successful submissions that met the quality threshold to a pre-existing category from the same award show.

B. Create a new category to join successful submissions that met the quality threshold from 2 or more categories from the shame award show.
 
In both instances, the unique voting code will remain the same and any votes already received will be carried over into the new category. The nominee will be sent their new poster via WhatsApp and/or email.
 
In the event that the nominee no longer wishes to take part and cancel their nomination, any votes  received without limitations will be forfeited and not compensation will be given to the nominee and/or anyone/group/company/entity who voted.
 
 

6. Award Show Merger

 

In the event that an award show does not receive enough submissions that meet a quality threshold across all categories to at least have 75% of the categories full by the closing date stated, the company reserves the right to:

A. Create a new award show for the province and merge the award shows that did not meet the 75% requirement with the province.

B. Create a new award show for the country and merge the award shows that did not meet the 75% requirement within the country.
In both instances the unique voting code will remain the same and any votes already received will be carried over into the new award show. The nominee will be sent their new poster via WhatsApp and/or email.
 
In the event that the nominee no longer wishes to take part and cancel their nomination, any votes  received without limitations will be forfeited and not compensation will be given to the nominee and/or anyone/group/company/entity who voted.